To schedule a meeting using the Calendar tab on Zimbra, you may follow these steps:
1. Log in to your Zimbra account.
1. Click on the “Calendar” tab on the main navigation pane at the upper part of the screen.
1. Click on the “New” button on the toolbar or simply double-click on a chosen date and time in the calendar view.
1. Select “Appointment” from the drop-down list that opens upon clicking ‘New’.
1. A “Create Appointment” dialog box will appear where you can specify the details of the meeting:
- In “Subject” field, type in the subject or title of the meeting.
- In “Location” field, you can state where this meeting is going to take place.
- For “Start Date” and “End Date”, pick the dates for when the appointment is to start and end.
- For “Start Time” and “End Time”, pick the time for when the appointment is to start and end.
- If the appointment is going to recur, you can specify the recurring pattern in the “Repeat” section.
- You can also categorize the type of meeting in the “Show As” section. For example: Free, Tentative, Busy or Out of Office.
- In the “Reminder” section, you can also set a reminder for the meeting.
1. For inviting attendees, click the “Find Attendees” or “Add attendees” button and enter their email addresses. Click on “Add” to include them.
1. You can use the “Notes” field to include additional information or details about the meeting.
1. Once all details are filled out, click the “OK” button to schedule the meeting.
Note: The attendees will receive an email with the details of the meeting and options to accept, decline or propose a new time for the meeting. You will receive their responses back in your Zimbra inbox.
The meeting will now appear on your Zimbra calendar and on the calendars of those you invited.
